For insurance brokers
Your client's premium audit is decided by records, not by his safety record
A contractor who gets a five figure surprise at premium audit doesn't blame the auditor. He blames the person who sold him the policy, and then he shops.
Most of that assessment isn't an insurance problem. It's a documentation problem, and it's decided months before the auditor arrives.
What we build
The records the auditor is going to ask for
Subcontractor coverage documented across service dates
Not a certificate collected at contract signing that lapsed in month four. Continuous coverage mapped against every payment.
Labor and material stated separately
On subcontractor invoices, which preserves the material deduction on any sub whose coverage does come up short.
Hours coded to classification at the time entry level
Class separation requires actual records of hours and work performed. Estimated allocation isn't accepted.
Overtime separated from regular wages
By employee and by class, which is what the exclusion requires.
Officer payroll flagged
Against the state cap, and excludable compensation categories mapped at the payroll item level rather than adjusted at year end.
The audit package assembled before the policy expires
Including an exception log listing every known gap and its cause, so nothing gets found rather than presented.
Where the line is
What this is and isn't
We produce records. We don’t place coverage, advise on coverage, or represent that premium will be reduced. Proper documentation supports the exclusions your client is already entitled to and prevents exposure being added that doesn’t belong there. Coverage questions, program structure, and disputes over the audit result stay with you.
The return
Why it's worth your time
Fewer disputes to manage. Fewer hours spent arguing a result after the fact. Fewer accounts shopping their coverage after a bad audit. And an account with clean records is easier to market and quote competitively.
No referral fees
Neither direction. Our client rewards program is for contractors referring contractors and does not extend to professional partners.
Who we are
Tom Woolley, Founder
Today CFO is a construction accounting and advisory firm in Houston serving commercial contractors nationally.
Tom Woolley founded the firm after a prior software company exit. Before that he spent nearly six years at Nabors Industries, running job costing and logistics for construction. He traveled internationally to monitor builds, vendor supply chains, inventory, and job profitability in the field.
He holds an MBA rather than a CPA, and the orientation is deliberate: an operator's practice built around the finance function, not a compliance practice that added advisory later. Attest work goes to a CPA firm. Returns are reviewed and signed by credentialed preparers.
Most of our construction clients are commercial contractors. Not construction adjacent, not residential remodelers.
We run the whole function remotely from Houston. Job costing, field receipt capture, accounts payable through Bill.com, and the subcontractor documentation an insurance audit asks for.
We work in QuickBooks Online and Xero, and rebuild the chart of accounts for job-level reporting when it isn't already.
Talk to us about a client
If you have an account heading into a premium audit with documentation you would rather not test, tell us where the gaps are. We can be specific about what we would build before the auditor arrives.
Talk to us about a client